Onboarding & New Hire Orientation

New Hire Orientation

  • New employees are required to attend a new hire orientation session within one month of their start date. New employees receive a link to enroll in orientation in their welcome email. New hires can enroll for in-person, remote or self-paced orientation. Please keep in mind you need access to DU systems before accessing the self-paced orientation, this generally happens within 24 hours of your hire date.
  • Orientation is scheduled the first and third Monday of each month (exceptwhen a holiday falls on a Monday) from 9:30 am-3:00 pm with a one hour break from 12:30-1:30 pm.
  • Onboarding for all employees in the morning & benefitsoverview with Q&A for benefited employees in the afternoon. Non-benefited new hires only need to attend the morning session.

For additional questions about New Hire Orientation, please contactEmployeeOnboarding@du.edu.

Click links below for page sections and resources:

Before Your First Day

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Complete I-9 Verification

All new employees at the 鶹, including faculty, staff and student employees, and returning employees are required by law to complete these forms on or before their first day of employment:

Section 1: Information from Employees

Employees must provide the acceptable documentation (i.e. Passport, State Driver’s License, Social Security Card) and upload through HireRight after their background check is complete.

For more information about acceptable documentation, please go to the United States Citizenship and Immigration Services website at .

Section 2: Verification by Employer

After new employees have uploaded their I-9 Section 1 required documents in HireRight, Employment Services will reach out to set up an appointment to verify their documents. This can be completed virtually Monday-Friday or in-person by appointment only.

If you have questions about the I-9 verification process or the acceptable documents please contact us:

My4D

My4D Action Items (Online)

My4D is the internal portal for all faculty, staff, and student personal information and resources.Login using yourfirstname.lastname@du.eduusername and password.

If you need assistance logging in to the portal for the first time, please contact IT Support at 303-871-4700 or email IT@du.edu.

Once you have logged in to , complete these employee action items:

  • Complete your Employee Profile
  • Set up Direct Deposit (Payroll questions contact University Financial Services)
  • Complete your W-4 tax form W-4 Withholding Allowance Form (Questions contact University Financial Services)
  • Sign up for electronic delivery of your W-2 (Questions contact University Financial Services)
  • Register for critical incident notifications and provide emergency contact information
  • Complete any confidentiality & patent agreements
  • Sign up for Expense Reimbursement Direct Deposit (different from Payroll direct deposit).
Parking (Online)

Parking & Transportation

Parking at DU

All parking on the 鶹 Campus is either permit or fee-based. As such, there is no free parking on campus, and anyone parking on campus must either display a valid permit or pay the hourly fee. We also have an agreement with the City of Denver prohibiting University parking on streets adjacent to campus, a policy we adhere to in the interest of lessening negative impact on the surrounding area.

Parking Office information:

  • Location: 2130 S. High Street, Denver, CO 80208
  • Office Hours: Monday through Thursday 8:30AM to 4:30PM. Closed 12:00 Noon – 1:00PM.
  • Fridays by phone or email only.
  • Email: parking@du.edu
  • Phone: 303-871-3210
  • Parking Website: /parking

RTD Bus & Light Rail Station

  • 鶹 Station
  • 1901 E Buchtel Blvd., Denver,CO80210
  • RTD Website:

Your First Day & Week

DU ID

DU ID (In-Person)

The ID card is your official identification while at the 鶹. All DU constituents including students, faculty, staff and areREQUIREDto carry their ID card while on campus. Some campus buildings and facilities are locked and require a ID card to enter.

All staff and faculty, including non-benefited and adjunct faculty, are required to get an ID Card. New faculty and staff should submit on-line for a new photo ID or visit the DU ID office. Once submitted, please contact us by e-mail to make arrangements to pick-up your ID card at the Driscoll Center South.

  • DU ID Office, Driscoll Center South
  • Address: 2050 E. Evans Ave. #4, Denver, CO 80208
  • Phone: 303-871-4545
  • Email:pcard@du.edu
Benefits

Enroll in Benefits (Online)

DU offers benefits for eligible part-time and full-time employees, please Review Benefits and enroll with in 30 days of your start date.

  • Benefits Advocate Center
    Benefits Advocate Center (BAC) provides complete support and can answer general benefits plan questions.
    • Toll free number at 833-355-8939
    • Monday through Friday, 7:00 a.m. to 5:00 p.m. MST.
    • Email:bac.duadvocates@ajg.com. Language assistance is available.
  • DU HRIC Benefits Team
    DU HRIC Benefits Team will assist with enrollment, changes, health insurance premium deduction questions, retirement savings plan, leaves,and tuition waiver benefits. Contact a benefits specialist:
Talent@DU

Required Trainings (Online)

Communicate with your supervisor about required trainings and equipment needed for your role at DU. You will access these trainings in the My4D portal under the Talent@DU section. Here are some examples of required trainings:

  • Responsible Employee Training for Equal Opportunity & Title IX
  • Active Shooter Preparedness
  • DU FERPA Training
  • Mandatory Supervisor Training (For roles that will supervise employees)

All employees are required to participate in Performance Management at DU. The program is designed to encourage regular conversations with a focus on employee development. For more information and yearly tasks visit our Performance Management website.

Onboarding Guide for Managers

Welcoming a new member of your team is an exciting time. As a manager, to ensure you are ready to get your new hire up and running, we have created this checklist to provide useful tips and tricks on how to onboard your new hire effectively.

Two Weeks Before New Hire Start Date

  1. Provide your new employee with their DU ID number (87XXXXXXX).
  2. Announce to team and others, as needed, the new hire and his/her start date.
  3. Work with new hire to determine the best orientation date (ideally close to their start date). These are typically on the 1st and 3rd Mondays of each month.
  4. Contact your new hire prior to their scheduled orientation date. Welcome them, and provide your contact information (i.e. email, phone, cell phone) and the best way to contact you.
  5. Discuss IT needs and requirements for your new hire.
  6. Request software and hardware using the IT Help Desk’s Service Catalog. Help Desk website: /it/index.php/services;
  7. If needed, coordinate with the new hire and IT to ship the employee their equipment.
  8. Add the new hire to the necessary department communications (email lists, websites), as well as recurring meetings.

One Week Before New Hire Start Date

  1. Create a list of contact names for the department and their phone numbers to give to the employee on their first day.
  2. Consider upcoming training opportunities to find out which ones would be beneficial for your new hire.
  3. Select one or more members of your team who may serve as a “buddy” to the new hire and connect them. Think of someone who could fill in if you are unavailable to answer questions.
  4. Discuss requirements to complete Section 2 of their Form I-9 with Employment Services with in the first three days of being hired. Website: /human-resources/I-9process-employees

First Day

  1. Arrange a live, Zoom or Microsoft Teams meeting to introduce your new hires to other members of your team.
  2. Provide your new hire with a schedule for the first few weeks and continue to stay in contact regularly so your new hire doesn’t feel isolated or lost.
  3. During another conversation with your new hire, discuss guidelines and expectations for working from home OR schedule a time, location, etc. for reporting to work. If working on campus, be sure the new hire’s office/desk is ready.
  4. Have an initial project the new hire could be begin doing some work on the first day or within a couple of days to engage them in their work and role as soon as possible.
  5. If they do not have orientation with in the first week, please have them review benefits for enrollment. Benefited employees must enroll with in 30 days of hire. Benefits website: /human-resources/content/current-benefits-plans

First Week

  1. Provide training specific to department/school or role.
  2. Make time for a roles and responsibilities discussion. This gives the employee an idea of what they will be doing on a day-to-day basis, department projects, busier times of the year for the department, etc. Essentially, you want to clearly communicate the HOW and WHY of the job.
  3. Schedule the employee to meet with key people within the department who can give them an understanding of how they fit into the division/department structure, who they depend on in their role and who will depend on them.
  4. Schedule meetings with key people in other departments as applicable.
  5. Connect the new employee with their onboarding buddy within the department who can assist during the first few months.
  6. Review HRIC Website for HRIC Services, employee resources and to enroll in benefits if eligible. HRIC Website: www.du.edu/human-resources

First Month

  1. Set up check-in meetings at 30 days, 60 days and 90 days to go over job performance and goals. Visit the Performance Management website: /human-resources/TAD/performance-management or email performancemanagement@du.edu for questions about the performance management cycle.
  2. Ensure that your new employee has completed the following training in Talent@DU, the LMS for benefited and non-benefited employees. New employees have 30 days from their hire date to complete the training and will receive automated email reminders to complete their New Employee Training. Reach out to learning@du.edu for more information about employee trainings.
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Campus Tours

Supplement your orientation by signing up for one of our daily 90-minute student-led DU campus tours. Make sure to wear your walking shoes!

Learn More

Contact

 

Talent Acquisition & Development Team